Time Blocking for That One Thing
If you ever known anything about burn-out, it can be rough. Handling multiple clients and managing a team can come to a grinding halt if you don’t have some kind of system in place. Of course, you can fly by the seat of your pants in anything but it’s a little less chaotic when you do have something in place for the marketing agency world or your own consulting business.
A former colleague and good friend of mine; Jason Whaling uses a time blocking system from The One Thing. If you haven’t had a chance to read this book, it’s goes in depth on how to time block your schedule and take back control of your time. If you don’t know what time blocking is, here is the best snippet to explain it:
Time blocking is a very results-oriented way of viewing and using time. It’s a way of making sure that what has to be done gets done. ~ The One Thing
Jason recently published a video of a quick run-down on The One Thing and time blocking. So if you are like me and would rather spend 7 quick minutes learning for a quick overview on the book (think of it as cliff-notes). Then check out his video below.
So instead of booking appointments with clients, you are booking appointments with yourself to get things done. This is because your business is a client itself. You have to treat yourself and respect your time.
1) Block Off Your Off Time
You will want to block off your free time to know when you can have leisure. Resting is as important as working. As mentioned above if you burn out, you will
2) Block Off Your “ONE thing” Time
There are two types of tasks when you are blocking off your ONE thing time. Building and Manager.
This is time spent on building on your business to the next level. This could be from bringing in clients from content marketing, streamlining processes, testing new strategies, etc etc. I personally like using Todoist for my project management tools; as it is a brain dump for all my ideas and then gets created into actionable items.
With The One Thing, they recommend blocking out a minimum of 4 hours of your day for Manager. Typically you want to do this in the morning and start on the most unpleasant task fist, as it will be a big hurdle once you complete it. This is also known as “eating the frog.”
Manager time is all about communication with current clients, via phone calls, team meetings, and email.
3) Time Block Your Planning Time
The last thing is blocking out an hour each week to review your annual and monthly goals. For this step, you just have to answer one question which is:
Based upon on where I am right now, What’s the ONE Thing I need to do this week to stay on track for my monthly goal and for my monthly goal to be on track for my annual goal? ~ Jason Whaling
4 tips on staying on track
1 – Build a bunker
Find a location that you could work in peace and not get easily distracted.
2 – Store provisions
Have enough food & water supplies to finish your time block. If you drink coffee, make sure to have enough in the cup to get you by. Just taking a break to get another drink can derail you from your thought process if you run into someone and have a 5 to 10 minute chat.
3 – Sweep for mines
This is where turning off notifications and putting your cellphone on airplane mode is your best friend. You want to make sure no distractions blow up in your face while you work. If you ever experienced going onto google search or youtube and saw a suggested video before you even started your initial query – then you know 15 minutes later you forgot what you were initially looking for.
- Cellphone on Airplane mode
- Turn off notifications on your work machine
- Have direct links to websites you need to go to. You can use something like StayFocus on the chrome extensions to keep you in productive in that timeframe.